The following provides guidance on providing the correct information to meet the requirements of Professional IQ College, NZQA and New Zealand legislation relating to completing learning programmes aimed at gaining NZQA Qualifications.

What Information do I need to supply and why?

Personal Details

If this is the first time you have enrolled with Professional IQ College, you need to provide a verified copy of evidence of your full legal name and age. If you’ve enrolled with us before and your name has changed, you need to send us verified documentation to confirm that change. Verified means that the documents have been authorised by a Justice of the Peace (JP) or NZ Solicitor.

A verified copy of one of the following documents can be provided as evidence: (Do not send any original documentation)

  • Birth Certificate
  • Passport

Contact Details

We collect your personal details to identify you as a student and to ensure that records of learning are updated correctly on completion of unit standards and qualifications. We will need to know if you prefer to be addressed by a name that is different from your formal name.

You must also supply us with a home address - not a PO Box number. If you are working and studying at the same time, you will have to provide us with your workplace details as well.

You are also required to advise us of any changes to your personal details. 

International Students are also required to supply us with:

Next of Kin / Emergency contact name, address, contact telephone number, and relationship to you.

If under 18 years old at the time of application you will be required to provide the name, and contact details of your parent or legal guardian.


Ethnicity, Age and Gender

The Ministry of Education asks us to identify student ethnicity, age and date of birth for statistical purposes.

National Student Number (NSN) if known

Once we have registered your application, you will be given a secondary number from the Ministry of Education. This NSN number will stay with you for life, even if you change to a different education provider. You may already have an NSN number from your school or another learning provider.
Your NSN number is used by the New Zealand Qualifications Authority (NZQA) to record credits and qualifications gained by you on the National Qualifications Framework (NQF). This means, once you’ve registered, you will have a Record of Achievement Number, which is the same number as your NSN number. 

Are there any obstacles to completing your learning objectives?

We ask this question to make sure that we do all we can to assist you in your studies. Information about Dyslexia, hearing or eyesight impairment, or any learning disability should be considered relevant. You should also consider if you have a good understanding of English language. You can find out more about our English Language Criteria Here.....


If you identify yourself as a New Zealand Māori, the Ministry of Education requires that you specify your iwi.


In order to process your enrolment, the Ministry of Education requires that we collect information about the last New Zealand secondary school and tertiary provider you attended - this is for statistical purposes only and includes the following:

  • highest qualifications achieved
  • when achieved
  • which education provider

We also ask about overseas education as this gives us some further indication of your level of understanding of the English Language.


The Ministry of Education requires us to provide them with information of your occupation and other work activities.


Changes to any information

Change of Name

The Ministry of Education requires us to hold your full legal name in our records. If for any reason you change your name you will need to attach the details of your name change and a verified copy of the document that supports the change (e.g. Marriage Certificate). Please complete the Change of Details form at the back of this handbook, attach the details of your name change and a verified copy of the document that supports change and send it to us.

Change of Address

Let us know as soon as possible if you change your address or any other contact details. Complete the Change of Details form at the back of this handbook and send it to us or email [email protected]  Or you can update your profile on the website on your dashboard. 


Terms of Agreement

If your employer or another company or person has paid for or arranged your enrolment we will consider them to be a sponsor. 

They may be informed of student progress updates on a continual basis by a member of the Professional IQ College staff. The sponsor will be entitled to information such as:

  • Completion of Unit Standards
  • Completion of Assessments
  • Completion of Course/Set
  • Examination Results

Please note that if a student fails to complete the Unit Standards and assessment within the recommended/ mandatory time frame, Professional IQ College has the right to disclose this information to the Sponsor/ Employer.


Privacy Act 2020

Professional IQ College is governed by the Privacy Act 2020 on the way we collect, use and discloses your personal information. These Enrol with us pages explain why the College needs your personal information, and how it will be used.

By signing the Application for Enrolment, you are accepting the College terms and conditions and the rules and commitments set out in these pages. You can view our formal privacy policy Guide to Enrolment and also how the information will be used (refer our privacy policy here on the website. 

You have access to your personal information at any time and if the details have changed, you can update them online or let us know.


Copyright Statement 

All study materials produced are subject to the copyright and intellectual property rights of Professional IQ College Ltd, unless otherwise stated. These materials may not be reproduced, distributed or modified without the express written permission of Professional IQ College Ltd. Students who are enrolled in a course or programme are given access to study material and other resources. This permission will be revoked, should the student withdraw or be expelled from the College.


Disclaimer Statement

Professional IQ College Ltd will not be held responsible for any errors or omissions contained on any of its publications, study materials and other resources. It will, where possible, ensure that all its materials, both physical and web-based, are accurate and up-to-date. Furthermore, responsibility for any loss, damage or distress resulting from adherence to any advice, suggestions or recommendations made is equally disclaimed by Professional IQ College.


© Copyright Professional IQ College Ltd. Private information collected for this website is governed by our Privacy Policy. Read our Terms & Conditions
Unit 4D, 2B William Pickering Drive, Rosedale, Auckland 0632

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